For a long time, email hosting services have been working and giving you a boost to your business including your brand together with self hosted email services on your own domain. But from last year, everyone was almost dependent on emails and online work. Along with email services, everyone needs some other tools that can be helpful for their business.
So, today we will help you in selecting the best email hosting service providers that can help you and your business to work smoothly.
In this article we will discuss the best email hosting services that include their ease of use, key features, security, and pricing with pros and cons.
The Email Hosting services that we will discuss are:
- Zoho Mail
- Google Workspace
- Office 365
So let’s start,
Rackspace has been around for more than two decades in the field of hosting tools and services, and it played a large part in shaping the web hosting and cloud hosting future about what they look like today.
In 2016, Apollo Global Management acquired Rackspace for a fee of $4.2 billion. The cloud service provider has been expanding their services too much aggressively ever since, adding companies like tricore solutions, DataPipe etc to their portfolio.
The rackspace webmail service officially launched in 2001 as a solution for growing needs of business communication to be secure. It operated as webmail.us at first but later they rebranded it as Rackspace Email and Apps.
Ease of Use of Rackspace
If you have ever used any email account then you should have no issues in operating this webmail client. It’s clean, and packs all the essentials. No more frustrations caused by lots of needless options, basically rackspace focuses on usability.
Key Features of Rackspace Email Hosting
Every customer is getting huge 25 GB mailboxes and a 50MB attachment limit. And that’s the minimum for all their plans, even the smallest plan also includes that much space.
If you go for a plus account, you will get ActiveSync, office-compatible plugins, and instant messaging app. You will get more communication options and your mailboxes space grows to 30 GB.
Their third plan adds an archiving option, but almost doubles the price, so it may not be the most cost-effective offer in this list.
Security of Rackspace Email Hosting
Rackspace has over two decades of experience in this service and that experience didn’t go in vain as the Rackspace team have become wizards in email services.
Their Texas provider monitors accounts, and stops spams through advanced filters, IP Blocklists, and secure IMAP protection.
Even Rackspace also keeps an eye on your links and makes sure no malware can pass to you.
You will get 24/7 Customer support with chat, phone, contact forms, and ticketing support options present for you and your business.
Pricing of Rackspace Email Hosting
- Email: Starts from $2.99 user/month
- Email Plus: Starts from $3.99 user/month
- Add Archiving: Starts from $6.99 user/month
Pros of Rackspace Email Hosting
- Seasoned server experts
- Industry-leading support
- Affordable prices
Cons of Rackspace Email Hosting
- Some learning curve
- Automatic backups paid only
- Email archiving not available on low tiers
When you don’t have the budget or need to make your business email with all the required tools for very little cost then Zoho mail also can be a better choice. They offer free basic business email hosting with free ads. This means you can start your business email without even paying with lesser space and when you need to expand your space as per requirement you can upgrade it anytime.
They offer documentation/tutorials for every step that you need to set up your domain to Zoho mail.
Along with the email service, they also provide a drive feature to store your files and create documents, notes, and more.
Ease of Use of Zoho Mail
Basically, Zoho Mail offers mobiles and desktop apps as well. You can download Zoho mail from the play store and login into your account easily and also sending and receiving emails is that much easy you never thought.
You will get almost a CRM inside of Zoho Mail means you can create tasks, add bookmarks, manage all of your contacts, and set up meetings as well.
Key Features of Zoho Mail
With a free forever plan you can get almost all the features offered by Zoho Mail. Some features are shown below:
- Custom Domain-Based Email Address
- Privacy guarantee
- 24x7 support
- Hassle-free migration
- Suite of apps
- Share before send
- Set up filters or rules
- Advanced Search
- Out of Office
- User management
- Group management
- Email policies
- Two-factor authentication
- Apps for Android and IOS
- Mail-suite Apps
- Zoho Apps
Security of Zoho Mail
If you are afraid about the security of Zoho Mail then don’t worry about it. They tackle different aspects of their security. They secure your emails with:
- Infrastructure security
- Organizational security
- Data Security
- Access control
- Operational security
- Vendor Management
They also offer SSL/TLS encryption, advanced anti-spam filters, and a rich set of log files.
Pricing of Zoho Mail
- Free Forever
- Mail Only — from $1 user/month
- Standard — from $3 user/month
- Professional — from $6 user/month
Pros of Zoho Mail
- Great value for money
- Smooth interface
- High usage limits
Cons of Zoho Mail
- Support is hit-and-miss
- Too basic security features
Google Workspace formally known for G-Suite. If you are curious about the security and uptime then you have a better choice with Google. Google workspace offers almost everything that you need for your business.
Ease of Use of Google Workspace
Best email hosting providers have always a thing in common that is their interface which looks very simple, feels familiar, and navigates smoothly. If they manage to do that and pack a lot of features, they are surely on their way to the hall of fame.
The variety of apps in the apps library can be compared with Microsoft only. You can get extra support from Google via phone, email, or online documentation.
Key features of Google Workspace
- Apps Script
- Cloud Search
- Work Insights
Security of Google Workspace
As you know about security of Google, Google takes care of your professional email address when it comes to malicious messages. This tech giant equips you with the best spam filters and malware detection software that reduces risks to a minimum.
All of your information is in the cloud, that adds an extra layer of security.
Google also promises full data transparency, accessibility, and accountability with disaster recovery processes and enterprise-grade security certifications.
Pricing of Google Workspace
Pros of Google Workspace
- Accessible on all devices
- Lots of third-party integrations
- Redundant cloud-based infrastructure
Cons of Google Workspace
- No built-in email forms
- Limited functionality when offline
- Comparable Microsoft tools are better
Office 365 (Formally Microsoft 365) is one of the best competitors of Google Workspace. This offers all the tools and features that you need for your business and managing your team with ease and time management can be the best feature while using office 365. There are some of the features like Outlook for email, Planner to manage all of your tasks with projects, tasks to manage your daily task and team to chat, call with your team members and also guest people can also chat and call each other and these features can make office 365 a competitor of Google Workspace.
Ease of Use of Office 365
While using Office 365 you can believe fully responsive emails and other tools. Office 365 includes office applications like MS Word, MS Excel, MS Powerpoint that can also be used in smartphones with their apps for android and IOS. You can also get almost all their apps on your phone or desktop to access your files and documents anytime and anywhere. Their onedrive and sharepoint also can be used to store your files and data.
Key Features of Office 365
- Real-time co-authoring (Word, Excel, PowerPoint)
- Chat with co-workers in Office apps
- Inserting links to stored files instead of sending entire files to co-workers.
- Turning OneNote items into Outlook calendar events.
- Using your mouse as a laser pointer for better PowerPoint presentations.
- Power Map in Excel: Turning data into a map.
- Editing and converting to PDF made easy.
- Resume reading your Word documents.
- 50GB of email storage.
- Retrieving the right version of a document.
- Reply in-line to email without opening it
- Working offline and uploading changes later.
- Working anywhere from any device.
- Office Planner to help organize your team’s workflow.
- Intelligent email inbox that can de-clutter itself.
Security of Office 365
Office 365 customer data is stored in Microsoft data centers geographically distributed and protected by layers of defense-in-depth security. Microsoft data centers are built from the ground up to protect services and data from harm by a natural disaster, environmental threats, or unauthorized access.
Pricing of Office 365
Pros of Office 365
- Cost effective
- Storage Drive
- Easy access to files
- Email is accessible and affordable
- Additional tools
- Built on Microsoft Azure Platform-its reliable.
Cons of Office 365
- Cost considerations
- Infrastructure configuration
- Email Archiving and eDiscovery
- Email quotas and limitations
- Collaboration tool drawbacks
GoDaddy Email Hosting
When it comes to web services, we can’t forget Godaddy. One of the best domain registrar in the world. It also involves best web hosting services as well as Email Hosting. Godaddy offers their services to over 17+ million clients with their 75+ million domain names.
Godaddy supports the range of hosting services including shared, reseller, VPS, cloud, dedicated, domain names and Email hosting as well.
Ease of Use of Godaddy Email Hosting
Godaddy’s interface is functional without being too cluttered. I can navigate the backend without any issue, and pointing my emails to Godaddy was a breeze. But when you need customer support then you should go with the online tutorials and video guides. Godaddy offers 24/7 support via live chat, phone, and tickets, but their support agents are very rarely helpful and sometimes they can make things even worse.
Key features of Godaddy Email Hosting
- Email that matches your domain.
- 25 GB of email storage.
- Mobile-friendly webmail.
- Share calendars and contacts with your team.
- Assign tasks to your team members.
- Works with the email app of your choice.
Security of Godaddy Email Hosting
Godaddy supports email archiving, one-click backup restores, and advanced spam and virus protection. While that can certainly come in handy, the whole setup is quite basic. Godaddy has never been about fancy configurations or innovative approaches to their hostings.
Pricing of Godaddy Email Hosting
- Email Essentials — from $1.99 user/mo
- Email Plus — from $3.99 user/mo
- Business Premium — from $9.99 user/mo
Pros of Godaddy Email Hosting
- Shared online calendars
- Affordable email solutions
- Sync across all devices
Cons of Godaddy Email Hosting
- Poor support
- Low storage allocation
- Mobile and web apps only on Business plan